Duplicate software checker · Dropbox and OneDrive
Do you need Dropbox if you have OneDrive?
Every Microsoft 365 Business plan includes OneDrive with 1 TB per person. Keeping Dropbox Standard for 20 people costs US$3,600 a year at list price.
Paying twice
a year on jobs your plan already covers
Assumes the people using these tools also have a Microsoft 365 or Google Workspace licence.
Before cancelling anything, check who actually uses each tool. Price a tool by its active users →
Worked out from the numbers you entered. Nothing leaves your browser. What each plan includes
Starts with 20 people on Dropbox. Change the plan, the number of people and the price to yours, or add your other tools.
What Dropbox does that OneDrive doesn't, and the reverse
| Question | Answer | Source |
|---|---|---|
| Storage | OneDrive gives each person 1 TB on every Business plan. Dropbox Standard starts at 3 TB shared across the team. | dropbox.com |
| Getting files back | OneDrive can restore your files to any point in the last 30 days. Dropbox Standard keeps 180 days of history, and Advanced keeps a year. | support.microsoft.com |
| Large files | Dropbox Standard includes transfers of up to 100 GB. | dropbox.com |
When keeping both makes sense
- You need to recover files from more than 30 days ago.
- You regularly send very large files to people outside the company.
Fewer isn't affiliated with any company named here. Plan contents and list prices were read on each vendor's own page on 4 November 2026, in US dollars per person a month, billed yearly.
Want to know who uses each one?
In the 14-day trial, Fewer connects to Microsoft 365 or Google Workspace and to Xero, QuickBooks or Ramp, finds every tool you pay for, and shows who actually uses each one. Then it ends what you approve, with a snapshot first so anything can come back.
We'll email you the day the trial opens.
Questions
Do you need Dropbox if you have OneDrive?
Every Microsoft 365 Business plan includes OneDrive with 1 TB per person. Keeping Dropbox Standard for 20 people costs US$3,600 a year at list price.
When does it make sense to keep both Dropbox and OneDrive?
When you need to recover files from more than 30 days ago, or when you regularly send very large files to people outside the company.
How much does keeping Dropbox cost?
Dropbox Standard lists at US$15 a person a month billed yearly (checked 4 November 2026), so 20 people cost US$3,600 a year.
Do you need both? Zoom if you have Microsoft Teams · Slack if you have Microsoft Teams · Zoom if you have Google Meet · Dropbox if you have Google Drive
More free tools: Duplicate software checker · SaaS spend per employee · Software license cost calculator